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Project management: Copying tasks from MS Project into Outlook Tasks

You might also want to review the 2 part introduction to managing projects alongside the day-job:

Part One: The Two Worlds of Work defined and Part two: The key differences between the Operational and Project worlds

Sometimes it can be useful to copy Project Tasks from MS Project into outlook Tasks so that we can manage the activities within our primary workload management tool. Here’s how:

1. Open the project plan in MS Project

2. Highlight all the tasks you wish to copy into Outlook.

3. Hit ‘Tools ‘ in the top toolbar

4. select ‘Workgroup’

5. Now select ‘Set Reminder’

6. Enter the reminder details as required (you may enter ‘0’ minutes, but a reminder is still set for the start date of the task)

7. Click OK and the task(s) will be entered into Outlook Tasks.

Note: Each Task will have the ‘Due Date’ set according to the project plan.

The ‘Due Date’ in the Outlook Task may need to be changed to be the same as the ‘Start Date’.

Our Project Management Breakthroughs programme is world class.

“You don’t find too many training offers that are so powerful that you can start improving your results the very next day. The clear objective driven logic approach was an eye opener for our teams and helps us to run all kinds of projects more smoothly. This training has been a valuable investment.” Ed Eijsenring Microsoft EMEA

Priority Management is a Registered Education Provider with the Project Management Institute (PMI), registration number 1161. Project Management Breakthroughs carries 21 Professional Development Units (PDUs) with the Project Management Institute.

Contact us to discover more about how we help busy people more successfully manage their project participation alongside their day-jobs

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