Spinvox to keep on top of commitments on the run

You have just come out of an important meeting. You have critical, agreed actions to plan and deliver …. and you have another meeting in a few minutes! How do you keep on top of these commitments within your primary scheduling tool without spending time writing up notes? Here’s how:

Spinvox is a cool, clean, currently free and priceless web based utility

… for turning voice messages you leave yourself on your mobile into email messages delivered right to your inbox. You have enough capacity to leave yourself bullet action points from a meeting. Your action points will be in an email waiting for you next time you open Outlook for you to run your process on them and other new emails in your inbox. I have been using it since September last year and think it is great!

You can download the free SpinVox MEMO service here: http://www.spinvox.com/memo.html

How I use Spinvox to stay on top of commitments on the run

I have spinvox on autodial on my mobile and simply call the service who then translate my voicemail into an email for me. If I have a number of action points I simply break them down into short, grouped memo messages.

Now the cool part. In my Outlook inbox I have created a rule to send all my Spinvox emails into an Inbox subfolder called ’05 Pending’ subfolder. (Tools> Rules and alerts> new rule>any email from spin-my-memo, send to 05 Pending subfolder). Because the emails in this subfolder are invariably commitments from meetings and discussions on the day, it one of the first subfolders I interrogate when I get back to my laptop. If I decide not to action that email on the day I will simply date it by moving the mail into a dated Outlook task. And the best thing for me is that……..

Spinvox is quicker than bashing Blackberry keys to create Tasks

Try it for yourself, you have nothing to loose. By the way I understand that Jott.com still has plans to provide their similar service outside North America but no dates yet!

Of course, you can always contact us directly to tailor a support programme to your needs.

By |2010-04-23T18:51:55+00:00November 19th, 2008|Leveraging technology to improve productivity|5 Comments

5 Comments

  1. […] here for how I use Spinvox to keep on top of commitments on the run  You might also find my notes on using Outlook Rules to control the email deluge helpful in this […]

  2. […] have been a fan of the Spinvox ‘Memo’ service for over 4 years. See how I use it in my post on Spinvox here.  As of early this morning today, Spinvox has been in the news for potential data security […]

  3. Richard Maybury March 24, 2009 at 7:30 am

    Good question. They are still offering their free trial of Spinvox Memo. I have had mine operating for over a year. I’m sure they will charge eventually and I recall that they plan it to be a subscription service as opposed to an advert driven revenue model.
    Check it out – they operate in the UK and USA, Canada and Spain. Just click the national flag in the top right of their homepage to see if it is available in your own country.
    Thanks
    Richard

  4. Matthew Cornell March 23, 2009 at 9:03 pm

    Nice. Thanks for the pointer. I’d be curious the cost.

  5. […] specific key people (Very select! Some people find it useful for their Boss, for example) 02 – From Spinvox (the service I use to send myself action memos when away from my desk) 03 – CC mails (where I am […]

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