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How to check spellings in additional languages in Outlook

I was delighted to be able to help one of our Finnish clients the other day with these resources for automatically spell checking multiple languages in Outlook emails . The main problem is that Outlook 2003 does not have the capacity for multiple language spell checking so you must first do this:

To engage multiple language spell checking in Outlook 2003 you must use Word to edit email messages. Here’s how:

  1. In Outlook go to Tools . Options in top tool bar
  2. In the ‘Mail Format’ tab check the option to use MS Office Word as your email editor and OK out of the options menu.
  3. Then go to this Microsoft kb article: http://support.microsoft.com/kb/821416/  and follow the instructions.

Outlook 2007 is much easier to do this. Here’s how:

  1. Select the text you want to check.
  2. On the Review tab, in the Proofing group, click the ‘Set Language’ icon ( the one with a Globe and a red tick) .
  3. In the Language dialog box, verify that the correct language is associated with the text. If it is not, select the language you want to use for the dictionary and other proofing tools. If the language is preceded by the Spelling & Grammar icon (the ‘ABC’ tick) , it means that proofing tools, such as spelling checker, are installed for that language. If the language is not preceded by the Spelling & Grammar icon , the dictionary for that language is not available and you cannot check the spelling and grammar for that language. If this is the case you or your systems administrator must import it.
  4. Complete steps 1-3 for each section of text that you want to check.
  5. Go to this Microsoft kb article for fuller information: http://office.microsoft.com/en-us/outlook/HA102488711033.aspx

We support clients in 18 countries. We can not speak 18 languages but can deliver business training in 4 European languages. Why not  contact us  to tailor a support programme to your needs.

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