How to access network folders in one click with outlook 2007 in Windows 7

 You need regular access to a particular folder within your computer or network library to do your work or file new emails. You don’t want to navigate your way through the folder system (especially on the network!) each time. Here’s how to achieve that with Outlook 2007. This updates my earlier advice for Outlook 2003 one-click folder access  

To include an often used folder within your Office 2007 library:

  • Click the Start button on the bottom left of your screen
  • Now click on your user name in the pop up box.
  • In the pane on the right of the dialogue box navigate to the folder you want to add to your short cuts
  • Right-click on that folder name and select ‘Include in Library’ and then select where you want that folder displayed.
  • To see your network folders, click on ‘Network’ in the left pane and navigate / right click as above to select.
  • Click the X on top right of the dialogue box to close.
  • To remove the folder from the library once you no longer need regular access to it simply right click on it within the library pane and select ‘Remove location from library’ Note that this does not delete the folder – only the short-cut to it in the library.

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4 Comments

  1. Richard Maybury December 5, 2013 at 9:00 am

    Hi John, it will go to the ‘Network’ folder you have specified. You can access this on your Windows 7 desktop by hitting the Windows Explorer button on the bottom of your bottom button bar and expanding the ‘Network’ folder.

    You can include a frequently used network folder in your personal library.
    A network folder must be added to the index or made available offline before it can be included in your library.
    1. In the taskbar, click the Windows Explorer button Picture of the Windows Explorer button..

    2. Do one of the following:
    In the navigation pane (the left pane), click Network, and then navigate to the folder on your network that you want to include.

    Click the icon on the left side of the address bar, type the path of the network, press Enter, and then navigate to the folder that you want to include.

    3. In the toolbar (above the file list), click Include in library, and then click a library (for example, Documents).
    That way you have access to your most frequently used network folders in your own ‘My Documents’ navigation pane

  2. John Lowe December 5, 2013 at 8:42 am

    Whwen I ‘scan to network folder’ a document, where do I find it on my system

  3. Richard Maybury May 21, 2010 at 2:18 pm

    thanks Errol, that’s the ambition. Nice and light and doable. We must make technology work for us and not us be a slave to it! Call me about the phone Apps if you want to

  4. Errol May 21, 2010 at 2:13 pm

    Nice one Richard, practical, effective and very helpful

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