You are juggling operational work with projects, strategy and ambitions every day. You are doing this in your professional work life and your personal life.
That’s 6 dimensions of time management before you even get to differentiating between the competing priorities within each dimension and the inevitable email torrent that swirls around your work life priorities.
That’s why it is important to have a simple, seamless, sustainable system to manage these priorities. Obviously I’d like you to talk with me if you have not already been on our training programmes! My approach is not overly elaborate, nor simplistic sketchiness – it is just enough to create method out of the madness.
People often ask about the best way to protect and record time spent on critical work during our priority and workload management with Microsoft Outlook training. Here’s 3 ideas for recording your time investments every day.
My own approach is number 3.
- Many people find it useful to just enter a number representing the number of minutes or chargeable units at the end of the task subject line before marking it as complete. They can then add up the numbers within their completed tasks list on their daily dashboard and account for a significant proportion of their billable time every day.
- Use a Third Party add-on like Qlockwork which I wrote about here
- My own approach is to drag the priority task I am about to work on from my critical Task list into my Calendar within my Outlook daily dashboard. I then type the word ‘Now’ into the start time area of the calendar item. Obviously, when the task is completed or I have gone as far as I could with it, I open up its Calendar item and type in ‘Now’ into the end time. That gives me an accurate record in my calendar of the time invested in that task. It also gives me the categorisation carried across from the Task form as well as any task related collateral copied or hyperlinked into the Task form. A simple, seamless and sustainable approach.
So what do you think? What approach do you use? Do you want to get in touch with me? I’m keen to hear from you.