When I run teamworking training events for clients who use MS Outlook one of the things I strongly suggest is that the team members adopt a core of common Outlook Categories. Renaming the default Categories is relatively straightforward.
The other day I was presenting a talk based on my ‘Welding Purpose to Priorities’ philosophy and someone asked if it was possible to customise Outlook Categories automatically across a team at Administrator level. My thanks goes to Rob May, the MD of Surrey based Award Winning IT support company Ramsac, who pointed us to the fact that, in Outlook 2007, it is possible to customise Categories options by using Group Policy. This would work well in those businesses where the Outlook Administrator can be influenced, coerced or bribed into using this approach to improve teamworking and team work flow management.
Rob pointed us to the Microsoft’s library for the technical solution: http://technet.microsoft.com/en-us/library/cc179073.aspx which I hope helps those of you who would like to enforce a handful of common Outlook Categories across their team.
Whilst we are not ‘Techies’ we certainly know how to help people become more efficient and effective in how they manage their purpose and their priorities in their busy days. If this is something that you would like for yourself, your team or your company just get in touch and let’s see how we can help.