OK, for all you rodent-phobics out there whose fingers glide so effortlessly across the face of your laptop keyboard, here’s a selection of my favourite and most used keyboard shortcuts within Outlook:
I have put these in what seems to me to be a logical grouping, which I hope will make finding and using these keystrokes easier! There are, of course, many more, but good old Dr Pareto was right and these 20% will probably give you 80% of what you are after in meaningful keyboard shortcuts
Keyboard shortcuts to switch to a different Outlook folders:
CTRL+1 takes you to Mail (Don’t stay there too long!)
CTRL+2 takes you to Calendar (The best place to encourage proactivity)
CTRL+3 takes you to Contacts (for projects as well as people!
CTRL+4 takes you to Tasks (The best place for your To-Dos)
CTRL+SHIFT is the new ‘New’ in Microsoft Outlook forms
New Message CTRL+SHIFT+M
new Appointment CTRL+SHIFT+A New Meeting request CTRL+SHIFT+Q
New Task CTRL+SHIFT+K New Task request CTRL+SHIFT+U
New Contact CTRL+SHIFT+C
New Folder in view CTRL+SHIFT+E
New Distribution list CTRL+SHIFT+L
Quick keyboard navigation in Outlook
Display the Microsoft Start menu CTRL+ESC
Go to the next item (with item open) CTRL+COMMA
Go to the previous item (with item open) CTRL+PERIOD
Enter a name in the Find a Contact box in top toolbar F11
Cool Keyboard shortcuts when working with Outlook emails
Create a New message CTRL+N
Open a received message CTRL+O
Send the message ALT+S
Reply to a message CTRL+R
Reply ALL to a message CTRL+SHIFT+R (use with caution!)
Accept Task and Meeting Requests ALT+C
Decline Task and Meeting Requests ALT+D
Go to the next message UP ARROW
Go to the previous message DOWN ARROW
Mark a mail as read CTRL+Q
Display the Address Book CTRL+SHIFT+B
Of course, you can always contact us directly to tailor a support programme to your needs.
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